Choosing the Right Fax Machine for Your Office

Choosing the Right Fax Machine for Your Office

Despite the increasing reliance on digital technology, offices still do need access to a fax machine. Fax machines fulfill certain functions that cloud platforms and email simply can’t, like creating a paper trail for legal discovery and virtually eliminating the risk of hacking, malware, and ransomware. Security in communications is particularly important for offices that deal with sensitive client data, like financial advisory firms and healthcare offices. When it’s time to upgrade your office’s fax machine, consider the following factors.

Choosing Between a Stand-Alone or a Multi-Functional Device

A stand-alone fax machine or dedicated fax machine will only receive and send faxes. A multi-functional fax machine could perform many other functions. These vary from model to model, but may include scanning, printing, and Internet faxing. Multi-functional fax machines are popular, but consider the needs of your office. If your staff will frequently use the machine or will benefit from increased speed, then a stand-alone model would be better. On the other hand, if you only send and receive faxed documents occasionally, then perhaps a multi-function device would suit your business better.

Considering the Modem Speed

Modem speed is an important consideration, especially if your office lacks a dedicated phone line for the fax machine. Selecting a fax machine with a fast modem allows the phone line to get freed up for calls more quickly. Look for a machine with a modem speed of 33.6 Kbps.

Checking the Memory

Fax machines with a large memory capacity are able to store and process more data. This means they can handle the demands of a large queue. Busy offices that expect to send or receive very large document files should look for a machine with a memory capacity of at least 8 MB.

Need more help figuring out which fax machine is best for your office? Let the experts at Arizona Business Equipment help! Call our team in Tucson or Phoenix at (520) 888-2679, and check out our website to see great deals on state-of-the-art fax machines, printers, and copiers!