Make Sure Your Printing and Copy Equipment Is Ready for the School Year

Make Sure Your Printing and Copy Equipment Is Ready for the School Year

No matter which type of school you run—whether it’s a charter school, private school, or daycare—it’s essential to carefully plan for success during the upcoming school year. One necessary step to take is to ensure that all office equipment is ready for the school’s needs. The last thing you need to worry about during a busy school year is to have your office equipment suddenly break down! Use the following steps to help your staff have a productive year.

Sign up for a preventive maintenance plan.

Preventive maintenance is critical for extending the life of your printers and copiers. Routine maintenance visits will also reduce the risk that your office equipment will suddenly break down at an inconvenient time. A business equipment company can recommend an ideal preventive maintenance schedule that suits your needs. This schedule largely depends on your printing and copying volume. If you run a small daycare, for example, you’ll need fewer preventive maintenance visits than if you operated a large charter school.

Take an inventory of consumable supplies.

Your printers and copiers will need a regular supply of toner, paper, and similar consumable supplies. It’s a good idea to make sure you have plenty of supplies on hand at the start of each school year. You’ll also want to ensure that your staff knows when to reorder more supplies. For example, you may want to put up a sign on the door of your supply closet that reminds staff members to reorder supplies when the inventory dips to a certain level.

Ensure staff members are properly trained.

There are certain maintenance tasks that your staff members can do throughout the school year to keep your printing and copying equipment working well. Although you’ll want an experienced technician to service the equipment, your staff can be trained on cleaning the document glass and clearing paper jams. It’s best to handle training sessions at the start of a new school year.

For all of your printing and copying needs, you can turn to the reliable experts at Arizona Business Equipment. We offer comprehensive preventive maintenance packages for office equipment as well as flexible leasing plans for various budgets. In other words, we enable you to keep your equipment running properly at an affordable rate. You can reach us at our Tucson office at (520) 888-2679.