25 Feb Why Scanning is a Savvy Business Strategy
As a business owner, you’re probably always on the lookout for opportunities to increase productivity, save time, and reduce costs. One simple way to check all three boxes is by digitizing your paper documents with the use a business-level scanner. Office equipment leasing companies in Arizona can provide your workplace with a state-of-the-art scanner for a fraction of the cost of buying a machine outright. Leasing a scanner will allow you to quickly and easily enjoy all of the benefits that come with document scanning, such as:
Secure Document Storage
Data security and protection is an important issue for any business, and scanning can easily help you institute a safer and more secure document storage protocol. Scanning documents into your computer eliminates many of the risks associated with paper document storage, including being damage, stolen, or lost through fire, floor, or theft.
Easy Document Retrieval
In addition to being a safer way to store paper documents, scanners also make it easier for you to retrieve customer information since digital documents can be found quickly using a simple keyword search. This can save a lot of time normally spent searching through paperwork, which means more time spent on more productive business activities.
More Office Space
Document scanning can reduce the amount of paperwork in your office, which means fewer filing cabinets. How many? Considering that the information storage capacity of one DVD alone can replace nearly 30 filing cabinets, you might be able to free up a considerable amount of storage space depending on the amount of documents that will be digitized.
Arizona Business Equipment offers commercial scanners for businesses of all sizes and tailored to every work environment. Our office equipment leasing experts can help you select the perfect scanner for your workplace, and answer any questions about additional equipment such as printers, copiers, and fax machines. Call us at (520) 888-2679 to learn more about the products and services we offer.