17 Sep Tips for Choosing a Multifunction Printer
A multifunction printer can be a gamechanger in the office. Although most multifunction printers do the same general tasks, like emailing, scanning, and faxing, they are all designed differently with different levels of functionality, so choosing the right one can be complicated. If you are choosing a multifunction printer for your office, here are some of the considerations you should keep in mind.
How will the printer be used?
This question seems like an obvious one, but it’s essential to understand how the printer will be used in your typical office workflow. How many documents do you think you will be printing each day? How often will you be using the printer for faxing, emailing, and scanning? How many people will be using the printer? Do you need color printing? These are just a few of the questions you should ask yourself about using your multifunction printer, so you can ensure you end up with one that offers the functionality you need without overpaying for features that you don’t.
Is the printer sufficiently secure for your business?
Some industries have very specific security requirements for printers. If your business is in law, healthcare, or otherwise handles sensitive information, then make sure that the multifunction printer you’re considering has the security settings you need to keep your information safe. Even if your company doesn’t deal with sensitive information, multifunction printers can potentially be an entry point for data breaches, so ensure you understand the safety features of the printer you choose.
Can the printer multitask?
Not all printers that multifunction also multitask. If you have a large number of employees using the printer or have a business that relies heavily on the printer, then a printer that doesn’t multitask will lead to workflow bottlenecks. For heavy use, choose a multifunction printer that can do more than one task at a time.
At Arizona Business Equipment, we offer a variety of printer solutions for businesses of all sizes, for lease and for sale. When you need a new printer in Tucson, contact our team at (520) 888-2679 for assistance in finding the best solution for your company’s needs.